Party packages by room
Sell a 90 minute package with a room, a host and set add-ons, and keep each party room on its own row.
Arcade booking software for parties and game rooms
Stop holding Saturday party rooms with a pencil and a phone call. Reserving gives arcades, game bars and VR venues one booking page for every party room and bay. Guests pick a package, a room and a date, pay a deposit to hold it and get a reminder with arrival details. You pay a flat subscription with no Reserving fee per booking.
Bounce Yard Trampoline Park
Sample venue, open 10 am to 9 pm
Jumpers
Channel
Guest
Manual hold
Off
Court board
Booked
Yours
Buffer
Court fitted
Deposit rule
No-show risk
Reminders
Arcade booking software lets a game venue sell party packages, private rooms and timed VR bays online, adds setup and cleanup time between groups and collects a deposit so the date is held. Reserving does this on one board shared by website, phone and front-desk bookings. Deposits, card holds and two-way SMS come with Growth. It does not run game cards, redemption tickets, a point of sale or waivers.
How a party request becomes a held room
An arcade makes its margin on full weekend rooms and loses it on parties that are promised but not paid. A parent asks for Saturday at two, you pencil it in, and nothing is committed. Then a paying group asks for the same room. A deposit taken on the booking page turns that maybe into a commitment before anyone else can ask.
List each room
Add the party rooms, the VR bays and the private game room as separate bookable resources, each with its own hours.
Set your packages
Offer a 90 minute party, a two hour party or an hourly bay as services, with a buffer so the room is reset before the next group.
Take the deposit
On Growth, require a deposit or a card hold at booking. Your cancellation terms appear before checkout.
Send the arrival details
Confirmation and reminders go out by email and text, so hosts know the headcount, the arrival time and the check-in spot.
See every room and every party on one board
A venue with four party rooms, six VR bays and a counter that takes walk-ins cannot live in a shared spreadsheet. Give each room its own row and record every booking there, whether it came from the website, a call or the front desk.
The sample bookings are illustrations, not customer activity. The demo shows rooms of different sizes with blocks of different lengths on the same day.
Built for venues that sell rooms and time
An arcade sells a room, a window and a headcount. The booking page should promise exactly that and leave the games to the floor.
Setup and cleanup buffers
Add twenty minutes before and after so tables are set and the room is wiped down before the next group.
Deposits that hold the date
Set a flat deposit per package on Growth and credit it against the final bill.
Add-ons that change the total
Offer extra game time, a pizza package or a VR bay as add-ons so the parent sees the price before paying.
VR bays and private rooms
Rent bays or a private game room by the hour, with different lengths on the same day.
Card holds for no-shows
Keep a card on file for large groups and apply your late cancellation fee when a party does not show.
Match the booking page to your kind of venue
Family arcades and FECs
Parents book the party room and the deposit holds Saturday afternoons that used to sit on a pencil list.
Barcades and game bars
Groups reserve a section or a private room for an evening, with a card hold to cut empty tables.
VR arcades
Guests book a bay by the hour and arrive for a set start, so headsets are ready.
Esports and gaming lounges
Teams reserve stations in blocks and rebook from the same page without a message to the owner.
A flat subscription for your room calendar
Choose monthly or yearly billing and buy online with no contract. Annual subscriptions are paid upfront. Rooms within one venue do not each need their own subscription.
Core
49 USD per month
One venue, 300 bookings a month and 3 staff logins. Booking page, widget and scheduling.
24 USD per month billed yearly, 288 USD upfront.
Growth
149 USD per month
One venue with no booking limit. Adds deposits, card holds and two-way SMS reminders.
74 USD per month billed yearly, 888 USD upfront.
Multi-Venue
499 USD per month
Growth features for up to 5 venues, with group reporting across locations.
249 USD per month billed yearly, 2,988 USD upfront.
No Reserving fee per booking. Payment-provider processing fees remain separate. Review plan details and billing options before choosing.
Compare arcade booking tools by what you need connected
Arcade suites usually bundle cards, tickets and a register. Many venues only need a party and room calendar that gets paid before the event. Decide which job you are hiring software for.
| Software type | Examples | Strongest for | What to confirm |
|---|---|---|---|
| Party-focused booking tools | Party Center Software and similar tools. | Party calendars, packages and deposits. | Whether they also cover timed sessions and bays, and the price per month. |
| Full FEC suites | CenterEdge, BMI Leisure, ROLLER and similar. | Card systems, POS and group booking in one platform. | Contract length, quote only pricing and setup time. |
| General scheduling apps | Calendar and appointment tools. | Simple one-to-one appointments. | Per room scheduling, buffers, deposits and plan limits. |
| Reserving | Room and resource booking. | Party rooms, VR bays and timed sessions with buffers, deposits and card holds on Growth. | No game cards, tickets, POS or waivers. |
Confirm current plans, included features and payment terms with each provider using your own room schedule.
Arcade booking questions
What is the best booking software for an arcade?
It depends on what you sell. Reserving suits arcades and game rooms that want online party booking, VR bay and room reservations, deposits and one shared calendar for a flat monthly price. If you need card-based play, tickets and a full point of sale, a full arcade management suite fits better.
Can customers book an arcade birthday party online?
Yes. A parent picks a party package, a room and a date, and the page shows only open times. They confirm with name, phone and email, and on Growth a deposit can be required before the party is held.
How do I stop arcade parties from double-booking a room?
Record every party from the website, phone and front desk on the same board. A room already held, including its setup and cleanup buffer, is not offered again, so two groups never arrive for the same room.
How do I take a deposit for an arcade party?
Turn on Growth and set a deposit per party package. The parent pays it when booking, it comes off the final bill, and your cancellation terms show before checkout. Deposits go to your own payment account.
Does it run game cards, tickets or a point of sale?
No. Reserving does not run game cards, redemption tickets, a point of sale or waivers. It sells and protects room, bay and party time. Keep your card system at the counter and use Reserving for the calendar.
How much does arcade booking software cost?
Reserving costs 49 USD a month for Core or 149 USD for Growth per venue, with yearly billing at 24 and 74 USD a month. Core fits online booking, Growth adds deposits, card holds and two-way SMS. There is no fee per booking.
Plan the rest of the venue
Birthday party booking software
Party rooms with deposits and no double bookings.
Laser tag booking software
Sell arena sessions and group games.
ROLLER pricing
What a full FEC suite costs next to a flat plan.
No-show fee policy
Set a late cancellation rule guests accept.
Reserving pricing
Review monthly plans and yearly billing.
Put the next party on the board
Add your rooms and bays, choose your package lengths and leave time to reset between groups. Publish your booking page and choose Growth when deposits and card holds support your cancellation policy.